Personal Assistant to Department Head (Mandarin Speaker)

Join Alpen Food Industry as a Personal Assistant to the Department Head, where you will play a pivotal role in ensuring seamless administrative operations and executive support. This position is ideal for a highly organized, detail-oriented professional with a strong command of Mandarin. Located in Jakarta Utara, you will be part of a dynamic team dedicated to excellence in the food industry. Your daily tasks will include managing schedules, coordinating meetings, and providing top-notch administrative assistance to the department head. This is an excellent opportunity to grow within a reputable company with potential for career advancement.

Alpen Food Industry is a leading player in the food processing industry, known for its commitment to quality and innovation. As a Personal Assistant, you will have the chance to work in a fast-paced environment, supporting the department head in their strategic initiatives. With a focus on efficiency and professionalism, this role offers a rewarding career path for someone looking to make an impact in the food industry.

📋 Tanggung Jawab Pekerjaan

• Manage the department head's calendar and schedule, ensuring all appointments and meetings are efficiently organized.
• Coordinate and prepare meeting agendas, materials, and follow-ups, ensuring all necessary information is readily available.
• Handle and process correspondence, both incoming and outgoing, ensuring timely and accurate responses.
• Assist in the preparation of reports and presentations, providing support to the department head in their communication with stakeholders.
• Maintain and update the department head's files and documents, ensuring all information is accurate and up-to-date.
• Provide administrative support for special projects and initiatives, contributing to the overall success of the department.
• Assist in the organization of departmental events and activities, ensuring smooth execution and high standards of professionalism.
• Support the department head in their travel arrangements, including booking flights, hotels, and other necessary travel documents.

🎓 Kualifikasi & Syarat

• Minimum of 3 years of experience as a Personal Assistant or similar administrative role.
• Proficient in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Strong command of both written and spoken Mandarin, as well as Indonesian.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Detail-oriented with a keen eye for accuracy and attention to detail.
• Strong interpersonal and communication skills, with the ability to work well under pressure.
• Familiarity with CRM systems and project management tools is a plus.
• Bachelor's degree in Business Administration, Administrative Science, or a related field is preferred.

🛠️ Keahlian

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